Editing Payroll Transactions

NannyPay2 permits limited editing of payroll withholding and check attributes after a payroll transaction has been calculated. You can edit the following information by clicking in the fields circled above and editing them directly:

1. The Check or Pay Stub Memo;
2. The Check Number and Date Paid; and
3. Certain current withholding amounts.

When editing a payroll transaction, you should adhere to the following guidelines:

Editing Payroll Checks After Paying Your Employee

If you identify a withholding error after you have made payment to your employee and provided him with a pay stub or pay check, you should NOT edit the payroll transaction. If you do edit a transaction your records will not match those of your employee's and should there be a future need to reconcile your records it will certainly lead to confusion and inaccuracies. The safe way to make a post-payment correction is to make adjustments to the next pay check according to the above directions related to adjustments.

Editing Payroll Checks Before Paying Your Employee

There are two methods of making corrections to a payroll transaction before you have paid your employee:

1. The most effective approach is to simply delete the payroll transaction by clicking on the delete button in the "Net Wages" area of the Home screen. Then make the necessary corrections to the payment amount or tax settings and recalculate the payroll transaction.

2. Alternatively, you can make direct corrections to some withholding amounts, highlighted in the above illustration, by clicking on the appropriate field and changing the amount. Enter the amounts as positive numbers; the software will convert them to deductions. Fields that are subject to internal calculation by the software will not permit you to edit them.