By no later than January 30th, you are required to give a Form W-2 (“Wage and Tax Statement”) to each household employee you hired the previous year. You are required to give each employee a W-2, even if they no longer work for you. If your employee leaves during the year, you can give them a W-2 at any time; you do not need to wait until the end of the year.
You are also required to send Copy A of each Form W-2 with a Form W-3 (“Transmittal of Wage and Tax Statements”) to the Social Security Administration by January 30th of the following year. Form W-3 aggregates all wage information from all the W-2s for the relevant tax year. You only file one Form W-3 no matter how many employees you had the previous year. Refer to either IRS Publication 926 or the SSA’s website (www.socialsecurity.gov/employer) for more information on filing Form W-3.
NannyPay will generate both a Form W-2 and Form W-3, suitable for filing, from the plain paper in your printer.
You should also check with your state revenue department to determine if you are required to send your state a copy of your employee’s W-2. Many states have their own version of federal Form W-3, and require you to submit their form with a copy of your employee’s Form W-2. The state deadline for filing Forms W-2 may not be the same as the federal deadline, so check with your state revenue department for the relevant deadlines. Generally, most states now permit you to submit this information online.
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