Federal Tax Withholding's for a Nanny If you are employing a nanny or caregiver and pay them $2000 or more in a calendar year, you are by definition a “household employer”. When you hit this threshold there is no option to whether or not you can pay them under the table. Which means, by law, you must pay taxes - period! So the real question becomes, how do you go about properly paying your employee and your taxes? Required Nanny Tax Withholdings As an employer, you are required to withhold Social Security and Medicare taxes. Depending on the state you [...]
Your Nanny is your Employee: Pay Accordingly When you first employ a nanny, you might at first be confused about the process of paying them legally, and if you called for a quote from a nanny payroll service, you will probably be surprised at the cost. But you have a number of choices to handle payroll, and they differ in various ways, such as payment means, time investment, cost of service, etc. Let’s consider the nanny payroll alternatives in a bit more detail. Pay Under the Table This is a poor choice for your nanny and illegal for you as [...]
Getting Prepped for Tax Season It always seems to come around quicker than we expect each year and each year we say we are going to get organized. If you aren’t one of those that is already organized and ready for tax time here are a few family tips. Make a List Make a list of all of the documents that you will need to prepare for your taxes so you can check them off. Create a Folder Create a folder for storing all of your documents in one place so as you have them they do not get misplaced. [...]
We were happy to be featured in a May 2017 article in US News & World Report, "3 Payment Platforms for Parents."
How to Keep your Nanny Engaged I have a great nanny and I know the minute I do not need her anymore she will have no trouble finding a new position. She is approached by other families on a regular basis. The best thing I can do as a parent is not only be sure she is preforming her responsibilities well but also be sure she is happy and engaged. It is very essential to keep the nannies engaged to make them productive and do justice to the work allotted to them. Here are a few areas that you might [...]
Get it on Paper - Lessons Learned from a Nanny Hindsight is always 20/20 and even the most organized well intended parent is going to have some ups and downs hiring a nanny for the first time. After a year+ with my nanny as a first-time mom there are some things I’ve learned. The most important suggestion I can make whether you are going through an agency who will guide you or not is to write everything down. Whether it’s a contract or basic written communication, when it’s written down it is less likely to be forgotten or misinterpreted. A [...]
The Risky Business of Undocumented Workers Employers violate the federal Immigration Reform and Control Act if they hire undocumented workers with actual or constructive knowledge of the employee’s legal inability to work in the United States. That Act exposes the employer who violates the law’s requirements to significant fines and penalties. It is important to know, however, that an employer may not discriminate against workers based upon their immigration status. So employers who do hire undocumented employees must nevertheless pay those employees all wages to which they are entitled under the law, including overtime pay. Recently, the Federal Fifth Circuit [...]
The Nanny Tax If a taxpayer pays above a certain amount to a person that works in their home, they will owe the so-called "Nanny Tax." For 2017, the domestic employee coverage threshold, or the amount at which the "Nanny Tax" will kick in, is $2,000, which is the same as the 2016 threshold. If you pay the employee less than $2,000 in cash wages in 2016, none of the wages you pay the employee are Social Security and Medicare wages, and neither you nor your employee will owe Social Security or Medicare tax.
Paying your Nanny Salary vs. Hourly Traditionally, an employee who is paid a “salary” instead of an hourly wage is an “exempt” employee under the Federal Fair Labor Standards Act (FLSA), meaning that this employee is not eligible for overtime pay required by that law. Nannies, housekeepers and most domestic employees who work in your home do not qualify as “exempt”, meaning you must pay those employees at least the prevailing federal minimum hourly wage rate and one and one-half times their normal hourly rate for all hours worked in one week over 40 hours. Can you legally pay your [...]
Is Your Nanny an Employee or Independent Contractor? You Can Both Ask the IRS Is that nanny you just hired an employee or independent contractor? The answer has significant tax implications for both the family and nanny, because an employer is obligated to pay employment taxes for an employee, and may also have to provide workers compensation, unemployment or disability insurance for employees as well, but does not have to pay these taxes or benefits to independent contractors. Many nannies start work for a family with taxes the furthest thing from their mind. But then the nanny is surprised to [...]