NannyPay Blog

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Write It Down – What I’ve Learned Hiring My First Nanny

Hindsight is always 20/20 and even the most organized well intended parent is going to have some ups and downs hiring a nanny for the first time. After a year+ with my nanny as a first-time mom there are some things I’ve learned. The most important suggestion I can make whether you are going through an agency who will guide you or not is to write everything down. Whether it’s a contract or basic written communication, when it’s written down it is less likely to be forgotten or misinterpreted. A Nanny Contract If you are not using an agency there [...]

By |April 20th, 2017|Communication, Hiring, NannyPay, Tips|0 Comments

Reminder: 1/31/17 Deadline for W-3 with SSA

REMINDER: January 31st is the new deadline to file form W-3 with the SSA. A tax law enacted by Congress in December of 2015 includes a new requirement for employers this year. All employers are now required to file their 2016 Form W-3, with copies of Form W-2, with the Social Security Administration (SSA) by January 31, 2017. In the past, employers typically had until the end of February, if filing on paper, or the end of March, if filing electronically, to submit their copies of these forms to the federal government. This new law now makes the deadlines to [...]

By |January 29th, 2017|Tax Reminders|0 Comments

Employers Risk More Than Just Significant Fines and Penalties for Employing Undocumented Workers

Employers violate the federal Immigration Reform and Control Act if they hire undocumented workers with actual or constructive knowledge of the employee’s legal inability to work in the United States. That Act exposes the employer who violates the law’s requirements to significant fines and penalties. It is important to know, however, that an employer may not discriminate against workers based upon their immigration status. So employers who do hire undocumented employees must nevertheless pay those employees all wages to which they are entitled under the law, including overtime pay. Recently, the Federal Fifth Circuit Court of Appeals emphasized this fact [...]

By |December 12th, 2016|Hiring, NannyPay|0 Comments

Nanny Tax Threshold for 2017

If a taxpayer pays above a certain amount to a person that works in their home, they will owe the so-called "Nanny Tax." For 2017, the domestic employee coverage threshold, or the amount at which the "Nanny Tax" will kick in, is $2,000, which is the same as the 2016 threshold. If you pay the employee less than $2,000 in cash wages in 2016, none of the wages you pay the employee are Social Security and Medicare wages, and neither you nor your employee will owe Social Security or Medicare tax.

By |November 27th, 2016|NannyPay, Tax Reminders|0 Comments

Can I Legally Pay My Nanny a Salary?

Traditionally, an employee who is paid a “salary” instead of an hourly wage is an “exempt” employee under the Federal Fair Labor Standards Act (FLSA), meaning that this employee is not eligible for overtime pay required by that law. Nannies, housekeepers and most domestic employees who work in your home do not qualify as “exempt”, meaning you must pay those employees at least the prevailing federal minimum hourly wage rate and one and one-half times their normal hourly rate for all hours worked in one week over 40 hours. So, can you legally pay your nanny a salary? The answer [...]

By |November 15th, 2016|NannyPay, Tax Reminders, Tips|0 Comments

Nanny Share Arrangements and the New Overtime Rules

POST UPDATE: Since this was first posted on November 8th, at the end of November, a Texas federal judge granted a preliminary injunction against the new OT threshold level, so the new threshold did NOT go into effect on December 1st. While this did not go into effect it is still the law to pay your nanny overtime for any hours over 40 a week. Effective December 1, 2016, the Department of Labor (DOL)’s new regulations regarding when an employee may be considered “exempt” (not eligible for overtime) under the Fair Labor Standards Act (FLSA) take effect. These new regulations [...]

By |November 8th, 2016|Tax Reminders, Tips|0 Comments

Family Locator

Always Know Where Your Children Are If your kids are with a nanny for portions of the day or they walk to school, if you are the “text me when you get home” mother, or even if you are just a little paranoid, you may want the Family Locator app. Whether your nanny is taking the baby to the park or zoo or you have an child with an active schedule, Family Locator can help put some of your mind at ease knowing where they are at all times. With the Family Locator app you can designate safe and unsafe [...]

By |August 24th, 2016|Apps, Tips|0 Comments

Throw Back Thursday: How To Be the Best Nanny in the Technology Age

In today’s world, children are given cell phones and tablets basically the day they are brought into this world. They create social media accounts and have a directory of their favorite of TV shows and Netflix series by their first birthday. Contradictory to this, parents – who are most likely providing the little ones with the devices – expect the nanny to divorce the children from their “toys” and be active. It’s the nanny’s turn to keep the kids lively and entertained. How is these seemingly impossible tasks suppose to be achieved? It’s time to throw it back to when [...]

By |July 28th, 2016|For Kids, Tips|0 Comments

Is Your Nanny an Employee or Independent Contractor? You Can Both Ask the IRS

Is that nanny you just hired an employee or independent contractor? The answer has significant tax implications for both the family and nanny, because an employer is obligated to pay employment taxes for an employee, and may also have to provide workers compensation, unemployment or disability insurance for employees as well, but does not have to pay these taxes or benefits to independent contractors. Many nannies start work for a family with taxes the furthest thing from their mind. But then the nanny is surprised to receive a Form 1099-MISC from their family at the end of the year, instead [...]

By |July 21st, 2016|Hiring, NannyPay, Tax Reminders|0 Comments

Little Peanut On the Go

Today we wanted to tell you about one of the best apps on the market for busy families… Little Peanut On the Go. If you an organized person (we all hope as a parent or nanny this is a characteristic you place pretty high on the “tell me about yourself”) you have just found your match made in childcare heaven. Little Peanut On the Go is a mobile app that lets its users manage multiple lifestyles on the go. You can create to-do lists, care schedules and routines, and connect the parent with the child if they are away. The [...]

By |July 15th, 2016|Apps|0 Comments