Tax Reminders

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W-2 Household Employer Obligations

IRS Directly Receives Some 21 Million W-2s This Year in Effort to Fight Tax Fraud Household employers should know they are obligated to file Forms W-2 and W-3 concerning wages paid to their nannies with the Social Security Administration, and not with the IRS. Nevertheless, some large payroll providers are participating in a pilot program by which some 21 million employees’ W-2s were provided this year directly to the IRS, in addition to the SSA, in an effort to assist the IRS in detecting tax fraud based upon refunds claimed on false individual income tax returns with improperly obtained or [...]

By |March 16th, 2016|Tax Reminders|0 Comments

When the Nanny Leaves: Paid Time Off

Paid Time Off Reminder Employers are responsible to pay accrued vacation and sick time when a nanny leaves. Vacation pay, holiday and sick time, also known generally as Paid Time Off or PTO, is a common benefit provided by household employers to their nannies and other domestic help. It is important, however, to clarify in writing at the start of the employment relationship how much PTO a nanny gets, how and when it may be used and, most importantly, how PTO is accrued during the year (e.g., all at once or pro rata over the year). Although some states’ labor [...]

By |March 9th, 2016|Tax Reminders|0 Comments

Reminder: 2015 Forms W-2

Household employers were required to provide their employees a Form W-2 for wages paid to them in 2015 by February 1st.  If you haven’t already done this yet, you should so so immediately. Paper filers are reminded that Copy A of all your Forms W-2, along with a Form W-3,  by February 29th.  If you miss that deadline for some reason, you can file electronically by March 31st and still not be considered late. This will be the last tax year in which the IRS will offer this “electronic filing extension”.  President Obama recently signed legislation that will require all [...]

By |February 25th, 2016|Tax Reminders|0 Comments

Be Sure to File Your Employment Tax Returns, Or Else

Most times, household employers run afoul of the law by paying their household help “under the table” and not withholding the proper employment taxes. But by paying your nanny legally, and withholding taxes from her pay, creates a trust relationship between you and the government with regard to those withheld taxes. If you withhold employment taxes, and then fail to pay those taxes over to the government, you likewise face substantial liability as a “responsible person” under federal (and most states’) tax laws. In US v. Hastings (W.D. Mo. 2015), a bookkeeper for a small business who willfully failed to [...]

By |November 6th, 2015|NannyPay, Tax Reminders|0 Comments